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Publishing Data
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Knowledgebase Publishing Data

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Can I automatically create index tags in my publication?

Yes, if your publishing destination supports them! The following publishing destinations support the automatic creation of index tags when data is published: Adobe InDesign QuarkXpress Microso...

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Can CatBase create hyperlinks in my Adobe InDesign documents?

Yes! With CatBase it's very easy to build hyperlinks into your InDesign documents (requires InDesign CS3 or later): First you must set up a Hyperlink Style. To do this, click on the Style Sheets ...

558
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Can I publish data to PDF documents from CatBase?

Not directly. You publish data from CatBase to a page layout program such as QuarkXPress or Adobe InDesign; the page layout program formats the data and makes the pages look good. You can then product...

794
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When I publish pictures, they appear in tiny boxes instead of the correct size

Picture boxes are very small when published data is imported into a QuarkXPress or InDesign layout This will happen if you've selected the Automatic Size option in the Picture Setup dialogue, but Cat...

607
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When I try to publish my GIFs, they do not appear in the document

Problem: You have some GIF (GIFF) images which you want to publish, but they do not appear when your published file is imported into our QuarkXPress or Adobe InDesign document This only occurs when y...

573
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How does CatBase link to my page layout program?

How does CatBase work with page layout programs such as QuarkXPress and Adobe InDesign? CatBase manages your data, and the page layout program manages the styling of the published data. You can think...

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The list of fonts in the Character Style Sheet doesn't show all my fonts

Problem: You are trying to select a font in a Character Stylesheet, but the pop-up font list does not show all the fonts installed on your system. Explanation There is a limit to the number of ite...

502
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Is there a way to publish a subset of data?

How can I publish a part of my data - for example, just one Category? There are two ways to publish the data from a selected Category or Categories: create a Project, or select the category manually....

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How do I control the formatting of numbers when they are published?

There are two places where you can set the controls for the formatting of numeric data. Currency Symbol To change the currency symbol: Make sure all CatBase windows are closed Choose System Prefer...

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How can I suppress repeated values in a table?

Problem: You don't want to print repeated values in a column within a table Example: You are publishing data into a table, something like this:       Part No.      Siz...

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How can I combine data from two tables into one publication?

The problem: You have data in two related tables in your CatBase database, and you want to create a publication that includes data from both of those tables For example, let's say you have a Products...

586
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When I publish to Quark or InDesign using Xtags, no pictures appear

There can be various reasons for this problem. To find out specifically what is causing the problem in your case, select the Report Errors checkbox - found at the bottom of the Get Text with Xtags dia...

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Is there a way to build an index in my InDesign document?

Yes! With CatBase it's easy to create an index or bibliography in your Adobe InDesign document. There are just two steps: Tell CatBase which field you want the index built on After you've finalis...

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Eliminating duplicated/repeatng values

The problem: You have repeated values in your Publishing Style Sheet, and you only want each value to appear once. A typical example would be where you are sorting a list of association members firs...

530
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How to create cross-reference indexes

How can I create cross-reference indexes? With CatBase it's easy to create an index: you simply select the Index this Element option in the Preferences tab for the Element you want to build an index ...

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Why are certain characters consistently deleted when I publish data? (Version 7)

Certain characters or text strings are being deleted from my data! There is an option in Paragraph properties to delete specified text from the paragraph - maybe you have inadvertently entered someth...

422
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When I try to publish Categories. none of my Publishing Stylesheets are shown

The Problem: You're trying to publish data sorted by Category. But when you select one or more Categories to publish, no Publishing Stylesheets appear in the Publish Data dialog, or only some of them...

532
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Creating Table of Contents entries when publishing to Microsoft Word

You can publish data from CatBase to Word using the RTF (Rich Text Format) Publishing Destination option. You can select an option in CatBase to mark either an Element (the field 'Country', for exam...

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Can I publish my CatBase data on my website?

Q: Can my CatBase data be used to power a website database? A: Yes! There are two ways to use your data on a website, assuming that the website's back end is running on a database such as MySql or S...

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How do I determine the way Categories are sorted when the data is published?

When you are publishing data sorted by Category, the default sort order for the category headings is Category Name. However, you can choose to sort your Categories by Category Number or Category Sort ...

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Using Lists as Lookup Tables

It can be useful to have lookup tables to convert or transform informaiton from one thing to another. For example, you might have states stored by their two-letter abbreviations in the database, but w...

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How can I include data from a related table in a Quick Report?

Quick Report is a great tool for creating quick and simple columnar reports from a table in your CatBase data. But how do you inmclude data from a related table in a report? The trick is: Base the r...

478
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Strange characters appear in my Quark/InDesign document

Q: When I publish my data from CatBase and import it into Quark XPress or an Adobe InDesign layout, some characters appear weird!   A: There is a mis-match in character encoding between your pa...

537
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How can I make an entry automatically start on a new page?

Problem: You're publishing your data using Adobe InDesign. You want to make sure that each new entry (product, listing, category, etc.) begins on a new page. Solution: This is very easily managed in ...

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Exporting data to an Excel spreadsheet

Q: I want to export some of my CatBase data to an Excel spreadsheet. How can I do this? A: It's quite easy ... Choose the Publishing main tab. Expand the Table Styles option on the left of the wi...

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Upload images to an FTP site

If you are using CatBase Data Chameleon Edition, you can automatically upload images to your website after publishing the data. First you must set up an FTP connection: Go to Admin=>FTP Connecti...

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Publish only the Main Category

Q: When publishing my data organised by Category, I want to include under each Category only records for which that is the Main Category. How can I achieve this? A: There is an option in the Category ...

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